By Institute of Leadership & Mana
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Additional info for Super Series Complete 35 Volume Set: Effective Meetings for Managers Super Series, Fifth Edition
What works and what doesn’t work in attempting to run a successful meeting? ■ Is there anyone in your organization whom you consider to be particularly good at running meetings? What strategies do they employ to achieve the meeting’s objectives? ) Participants have as much responsibility as the chairperson in ensuring that a meeting achieves its objectives. Not preparing properly, taking a negative attitude, attempting to dominate, or failing to listen, are among the many things contributors can do to jeopardize the success of a meeting.
Preventing any PARTICIPANTS from speaking too long. Ensuring that everyone has the OPPORTUNITY to contribute. Ensuring that participants keep to the POINT. Ensuring that any DECISION is made by general agreement. Being an effective contributor to a meeting does not mean: a being prepared to cut across people when necessary; d asking closed questions. Rather than cutting across people you should always be calm and polite. If you only ask closed questions you will not get informative replies. You need open questions to get these.
The big advantage of this approach is that it is possible to refer back to any meeting at any time. If you want to keep meeting notes filed with other details of the subject matter, you can always photocopy your notes and file these. 1 Structuring your notes It is also useful to put a margin down each side of each page. 5 cm wide, and should be used for different purposes. The left margin can be used to put symbols to identify significant content. Michael Hyatt, the Chief Executive Officer of Thomas Nelson Publishers, uses 33 Session B four symbols for this purpose.